1. Information We Collect

When you register for the Skill-Based Essay Competition 2025, we collect the following information:

Personal Information:

• Full name, father's/mother's name
• Date of birth and age
• Gender
• Complete address, city, and pincode
• Email address and phone number

Educational Information:

• Current education level
• School/institution name
• Class/year and stream/subject

Documents:

• ID proof (Aadhaar, School ID, College ID, or other)
• Passport size photograph

Payment Information:

• Payment transaction details (processed securely through Razorpay)
• We do NOT store your credit card, debit card, or banking credentials

2. How We Use Your Information

We use your personal information for the following purposes:

• Registration Processing: To complete your competition registration
• Communication: To send registration confirmation, exam details, results, and important updates via email, SMS, and WhatsApp
• Competition Management: To organize and conduct the competition, evaluate entries, and announce results
• Benefits Distribution: To provide certificates, insurance coverage, course access, eBooks, and other participant benefits
• Prize Distribution: To identify winners and coordinate prize/scholarship distribution
• Community Building: To add you to our WhatsApp community for career updates and skill development opportunities
• Future Programs: To inform you about future competitions, workshops, and career opportunities (you can opt-out anytime)
• Analytics: To analyze participation trends and improve our programs

3. Information Sharing and Disclosure

We respect your privacy and do not sell your personal information. However, we may share your information with:

Partner Organizations:

• Odylabs Consultancy Pvt. Ltd.: For certificate issuance and internship/placement opportunities
• Coguidm: For course access and skill development programs
• Insurance Provider: For processing the ₹50,000 Basic Group Personal Accident Insurance

Service Providers:

• Payment gateway providers (Razorpay) for secure payment processing
• SMS and email service providers for communication
• WhatsApp Business API providers for community management
• Cloud storage providers for secure data storage

Legal Requirements:

We may disclose your information if required by law, court order, or government authority.

Public Recognition:

Winners' names, photos, and achievements may be published on our website, social media, and local media for recognition purposes. If you object to this, please inform us in writing.

4. Data Security

We implement appropriate security measures to protect your personal information:

• SSL encryption for data transmission
• Secure servers with restricted access
• Regular security audits and updates
• Password-protected databases
• Limited employee access to personal data (only authorized personnel)

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for:

• Competition Duration: Throughout the registration, competition, and result announcement period
• Post-Competition: Up to 5 years for record-keeping, certificate re-issuance, and future program invitations
• Legal Compliance: As required by applicable laws and regulations

After this period, your data will be securely deleted or anonymized unless you have consented to receive ongoing communications.

6. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal and contractual obligations)
• Opt-Out: Unsubscribe from marketing communications at any time
• Data Portability: Request your data in a commonly used format
• Withdrawal of Consent: Withdraw consent for data processing (may affect your participation)

To exercise these rights, contact us at vrindayouthcareofindia@gmail.com or call +91 73766 45916

7. Cookies and Tracking

Our website uses cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Improve user experience
• Track registration conversions

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

8. Third-Party Links

Our website may contain links to third-party websites (Odylabs, Coguidm, payment gateways). We are not responsible for the privacy practices of these external sites. Please review their privacy policies separately.

9. Children's Privacy

Our competition is open to students aged 15 and above. If you are under 18, we recommend registering with parental/guardian consent. Parents can contact us to review, modify, or delete their child's information.

10. Changes to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the "Last Updated" date. Continued use of our services constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us: